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Real estate support

Free your agents to show homes while the back office keeps moving.

Every listing and every deal comes with paperwork, scheduling, and follow-ups. A real estate assistant looks after that behind-the-scenes work so agents and teams can spend their time with clients.

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Often handled here

  • Listing creation and updates
  • Transaction coordination
  • CRM updates and lead follow-up
  • Showing and appointment scheduling

Common challenges

Where businesses usually feel the strain.

Listings take too long to post

Writing, uploading, and refreshing listings across sites competes with client time.

Deals stall on paperwork

Missing documents and unclear deadlines slow down transactions.

Leads go cold

Inquiries arrive after hours or in bursts, and follow-up depends on who has a free moment.

Showings are hard to coordinate

Juggling buyers, sellers, and agents' calendars takes many messages.

What an assistant can handle

Tasks you can hand off.

  • Listing creation and updates
  • Transaction coordination
  • CRM updates and lead follow-up
  • Showing and appointment scheduling
  • Document tracking
  • Open house and campaign support
  • Rental listing and tenant inquiries
  • Market and comparable research

Good to know: This is administrative and coordination support. Activities that require a real estate license, such as negotiating or advising clients, stay with your licensed agents.

Who it suits

Businesses we support.

  • Independent agents handling their own admin
  • Real estate teams with growing deal volume
  • Property management companies
  • Brokerages needing back-office capacity

Example workflow

How a transaction might flow

An illustrative example of coordination tasks moving through a deal.

  1. New deal

    Contract details and key dates are added to your tracker by you or your agent.

  2. Documents requested

    Required documents are requested and chased from each party.

  3. In review

    Completed items are checked off and gaps flagged to your agent.

  4. Ready to close

    A final checklist is confirmed so nothing is missed before the closing date.

Staffing arrangements

Ways to work together.

Many agents and teams start with a part-time assistant and add hours as listings and deals increase.

Part-Time Support

For businesses that need help with selected tasks or limited working hours.

Best for

One task area, such as inbox, bookings or social posts.

  • Flexible working hours
  • Defined task responsibilities
  • Suitable for smaller workloads

Typical setup: 10 to 25 hours a week, one person

Discuss Part-Time Support
Most popular

Full-Time Dedicated Assistant

For businesses that need a remote professional working on a consistent schedule.

Best for

Owners and managers who want one person fully on their workload.

  • Dedicated professional
  • Defined responsibilities
  • Consistent operational support

Typical setup: 40 hours a week, one person

Find a Dedicated Assistant

Dedicated Team

For businesses that need multiple remote professionals across different business functions.

Best for

Growing businesses that need several functions covered at once.

  • Multiple roles
  • Coordinated workflows
  • Scalable staffing arrangements

Typical setup: 3 or more people across different roles

Build My Team

One all-in price, from US$900 a month for a full-time assistant.

The final price depends on the role, experience and schedule. No separate management fee, no hidden costs.

  • The assistant's monthly pay
  • Sourcing, screening and a shortlist you interview
  • Free replacement in the first 30 days if the fit isn't right
  • A shared workspace for tasks, attendance, daily reports and leave
  • Contracts, payouts and account support

FAQ

Questions about real estate support.

Which tools can they use?

Tell us your CRM and listing tools, such as Follow Up Boss, AppFolio, or Zillow, and we will look for relevant experience.

Can they speak to clients?

They can handle scheduling and routine inquiries. Anything that needs licensed advice goes to your agent.

Can they work on US business hours?

We discuss schedule and time zone alignment when matching candidates to your needs.

Request a proposal for real estate support.

Tell us about your business and what you need help with. We'll come back with a recommendation on the right arrangement.

Business information

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