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Virtual administrative assistance

Keep daily operations organized and moving forward.

Calendars, inboxes, spreadsheets, and paperwork quietly consume leadership time. An administrative assistant takes ownership of that coordination so decisions and deliverables get your attention instead.

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Hands typing on a laptop at a wooden desk

Often handled here

  • Email and calendar management
  • Data entry
  • Document preparation

Common challenges

Where businesses usually feel the strain.

Your calendar runs you

Scheduling, rescheduling, and meeting preparation take a surprising share of the week.

Small tasks interrupt deep work

Data entry, formatting, and follow-ups are individually minor but collectively disruptive.

Information is scattered

Spreadsheets, documents, and CRM records drift out of date without someone owning them.

Research gets postponed

Useful background work is repeatedly deferred because it never feels urgent.

What an assistant can handle

Tasks you can hand off.

  • Email and calendar management
  • Data entry
  • Document preparation
  • Appointment scheduling
  • Internet research
  • Spreadsheet management
  • CRM data maintenance
  • Meeting coordination

Who it suits

Businesses we support.

  • Founders and executives handling their own admin
  • Consultants and professional services firms
  • Real estate teams coordinating viewings and paperwork
  • Growing teams without an operations coordinator

Example workflow

A typical week with an assistant

One way the work can be organized. The rhythm is set around how you prefer to work.

  1. 1

    Agree priorities

    A short weekly check-in covers what matters most and what can be delegated.

  2. 2

    Own the routine

    Inbox triage, scheduling, and recurring admin are handled day to day.

  3. 3

    Prepare ahead

    Documents, research, and meeting notes are ready before you need them.

  4. 4

    Report back

    A brief summary shows what was completed and what needs your decision.

Staffing arrangements

Ways to work together.

Part-time support is a common way to begin, with hours growing as you discover how much can be handed over.

Part-Time Support

For businesses that need help with selected tasks or limited working hours.

Best for

One task area, such as inbox, bookings or social posts.

  • Flexible working hours
  • Defined task responsibilities
  • Suitable for smaller workloads

Typical setup: 10 to 25 hours a week, one person

Discuss Part-Time Support
Most popular

Full-Time Dedicated Assistant

For businesses that need a remote professional working on a consistent schedule.

Best for

Owners and managers who want one person fully on their workload.

  • Dedicated professional
  • Defined responsibilities
  • Consistent operational support

Typical setup: 40 hours a week, one person

Find a Dedicated Assistant

Dedicated Team

For businesses that need multiple remote professionals across different business functions.

Best for

Growing businesses that need several functions covered at once.

  • Multiple roles
  • Coordinated workflows
  • Scalable staffing arrangements

Typical setup: 3 or more people across different roles

Build My Team

One all-in price, from US$800 a month for a full-time assistant.

The final price depends on the role, experience and schedule. No separate management fee, no hidden costs.

  • The assistant's monthly pay
  • Sourcing, screening and a shortlist you interview
  • Free replacement in the first 30 days if the fit isn't right
  • A shared workspace for tasks, attendance, daily reports and leave
  • Contracts, payouts and account support

FAQ

Questions about virtual administrative assistance.

Will my assistant have access to my email and calendar?

Only if you choose to grant it. You decide what an assistant can see and do, and can change that at any time.

Can an assistant work in my business hours?

We discuss schedule and time zone alignment when matching candidates to your needs.

What if my needs change over time?

Responsibilities can be adjusted as your workload changes. We would talk through any change in scope with you.

Request a proposal for virtual administrative assistance.

Tell us about your business and what you need help with. We'll come back with a recommendation on the right arrangement.

Business information

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